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When you are required to take disciplinary action
against an employee, it is essential to create and keep a good record of what
steps have been taken. A good record will contain: details of the incident or
conduct that led to the disciplinary action, the objective circumstances
surrounding your meeting with the employee, and what you communicated regarding
your expectations about the employee's future conduct.
Such a record can serve many purposes. If you
have a workforce where disciplinary problems come with the territory, it can
help you keep each employee's record straight. Use of a consistent format that
demonstrates even-handed application of your policies can be strong evidence
that your actions are not the result of discrimination. And, if an employee
doesn't work out despite your best efforts, you will have built a substantial
written case demonstrating why it was necessary to terminate the employee.
The attached file contains a simple form that you
can use to document the disciplinary action that you have taken. Remember that
your records will be most useful if you promptly complete a disciplinary action
form every time you have to take action, whether it takes the form of a
conversation or a formal written notice.
The file is in rich text format (RTF) that is
suitable for use with most word processing programs used in the Windows
environment.
 Employee
discipline form
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